Terms and Conditions of Registration and Participation in the Latin American Congress of Social and Environmental Sciences CLATCSA 2025 Warsaw, 16th – 19th June 2025
Correspondence address (for communication between the Participants and Congress
Organizers): Uniwersytet Warszawski, Wydział Geografii i Studiów Regionalnych,
Krakowskie Przedmieście street 30, 00-927 Warszawa; e-mail address:
clatcsa@uw.edu.pl, tel. (48) + 22 55 20 636
§1
When registering on the Congress form https://docs.google.com/forms/d/e/1FAIpQLSdq0HxrIClNCSfuEl8nX6RRvl_QcfGEyx8lnYTexQoX4RLxng/viewform , you are registering to participate in the Latin American Congress of Social and Environmental Sciences, Warsaw, 16–19 June 2025, hereinafter referred to as: ‘the Congress’.
§2
The Congress is exclusively educational and academic in nature, related to the participants
§3
Participants confirm their attendance at the Congress by paying a Congress fee of the following amounts:
- Full fee: 150 EUR
- Reduced fee (for students, doctoral students and attendees without a presentation): 75 EUR
Congress fees are paid to the University of Warsaw (UW). Uniwersytet Warszawski, ul.
Krakowskie Przedmieście 26/28, 00-927 Warszawa, VAT ID 525-001-12-66, REGON
000001258.
The fee must be paid by 17 April 2025 to guarantee participation in the Congress.
Upon receipt of the payment, the person indicated in the payment acquires the right to fully participate in the Congress, according to its schedule, from 16 to 19 June 2025, and to obtain a certificate of attendance, if it takes place.
§4
Participants can make payment to the UW by bank transfer to the account number indicated by the Congress organiser, or by Visa and MasterCard credit or debit card. Credit card payments are processed by PayU S.A.
§5
The Congress fees minus bank charges will be refunded if the cancellation is received before 30 April 2025. After 30 April 2025, but no later than 10 May 2025, the refunded fees will be reduced by 20 EUR. No refunds will be made after 10 May 2025. All refunds will be made within 4 weeks of the closing date of the Congress. The funds will be refunded to the card used to make the payment or to the account from which the transfer was made.
§6
Participants may not transfer any rights or obligations arising from these Terms and Conditions to third parties without the prior written consent of the Congress organiser.
§7
All matters not regulated by these General Terms and Conditions shall be governed by the Polish Civil Code.
§8
Disputes are settled by arbitration. If no agreement is reached, the dispute shall be referred to the court in whose jurisdiction the organiser has its registered office.
§9
Participants will be informed in writing of all changes and additions to the General Terms and Conditions.
§10
Participants’ data collected during online registration will be stored by the University of Warsaw, ul. Krakowskie Przedmieście 26/28, Warsaw, NIP 525-001-12-66, REGON 000001258, in accordance with the provisions of the Personal Data Protection Act of 29 August 1997 (Dziennik Ustaw 2002 No. 101, Art. 926, with subsequent amendments) for the purposes of processing this Agreement. The data is provided free of charge, but is necessary for participation in the Congress. Participants have the right to view and change their data.
CLAIM POLICY
All complaints will be dealt with in writing within two weeks of receipt to Uniwersytet Warszawski, Wydział Geografii i Studiów Regionalnych, CLATCSA2025, ul. Krakowskie Przedmieście 30, 00-927 Warsaw, but no later than June 30, 2025.